Rich Valley Township
December 9, 2020
Minutes Prepared by Theresa Rusten/Bailey Nordmann
Participants: John Mohr, Tom Radtke, Mark Reinert, Theresa Rusten, Bailey Nordmann, ReNay Lentsch, Faye Bruckschen
John Mohr opened the meeting at 7:02 PM.
The board reviewed the Board of Canvas meeting notes from Nov 17 and the November Regular Meeting Minutes. Tom Radtke motioned to approve both meeting minutes, Mark Reinert second the motion. Motion unanimous.
The board reviewed the WM Contract amendment extending the contract to 2022. Tom Radtke approved the extension, Mark Reinert second. Motion unanimous.
Board of ReOrg agenda was discussed. The Board of ReOrganization meeting will be held on January 13, 2021 @ 6:30 PM.
Motion made by Mark Reinert to have Schad Lindstrom Acct prepare board members W2s and file state payroll tax report. Tom Radtke second the motion. Motion unanimous.
Jeff & Wendy Klehr, Klehr Excavating, were present and introduced themselves. The board discussed the equipment Klehr Excav will use for snow removal and the timing of service. Klehr’s informed the board that their initial runs in the township will be in daylight until their operators can get used to the roads. Klehr’s were provided maps for plowing and informed that they will not be responsible for cartways unless instructed. The board discussed contract specifics with the Klehrs. Sanding and chip applications will need to be revisited as the Klehrs are in the process of pricing this service.
John Mohr received some complaints about the road conditions and requests to grade. John Mohr stated that he contacted our current contractor, WM Mueller & Sons early November and they did not have time available to do it for at least a week.
John Mohr stated with favorable weather conditions and timing he felt the need to get the roads bladed was critical so he contacted Klehr’s Excavating to grade.
Klehrs graded roads on November 20 for 10 hours and November 25 for 24 hours and have billed the township at the rate of $110.00 per hour = $3740.00.
Mark Reinert motioned to approve the $3740.00 grading invoice. Tom Radtke abstained due to the legal technicalities that could occur with our current contract with WM Muellers & Sons. John Mohr was asked to abstain due to the fact that there was no board approved blading agreement with Klehr Excavating. Motion did not pass.
The board did review the current contract with WM Mueller & Sons and it did not specify that the township cannot have other contractors perform this service.
The Klehr invoice for $3740.00 will be readdressed at the January Regular Meeting.
The board reviewed a contract draft for snow removal. The board tabled the contract to allow more time for review. Tom Radtke suggested having two contracts with Klehr Excavating, one for Winter season and one for Spring. 2021-2022 Winter Season.
Tom Radke motioned to approve the contract provided by Klehr Excavating, Mark Reinert second the motion. Motion unanimous.
Tom Radtke motioned to approve the 2021 Grading season contract provided by Klehr Excavating, Mark Reinert second the motion. Motion unanimous.
Faye Bruckschen presented the November end treasurer’s report. Mark Reinert motioned to approve the November treasurer’s report, Tom Radtke second. Motion unanimous.
Tom Radtke motioned to approve the pay the bills, Mark Reinert second the motion. Motion unanimous.
Motion made by John Mohr to adjourn meeting at 8:45 PM, second made by Mark Reinert. Motion unanimous.